Overview
Settle approved vendor bills using cash and eligible credit or prepayment applications.
Before you begin
Select the correct subsidiary and confirm the counterparty, currency, accounts, and reference data. Posting requires an allowed accounting period and the actions permitted by your configured role.
Main task
- Open Bill Payments and create a payment.
- Select vendor, currency, payment account, date, and period.
- Choose open eligible bills and enter application amounts.
- Review bill credits, vendor prepayments, or supported journal A/P credits. Review manual rates for supported cross-currency payments.
- Save, submit/approve as allowed, and inspect each bill balance and payment GL impact.
Check the result
Posting records the payment and source applications. Cash paid can differ from the payable settled when credits or advances participate.
If something goes wrong
Check over-application, payable-account slices, currency/rates, and prior applications when a source is unavailable. A saved draft does not itself mean approval or posting. Follow the record’s current actions and review rejection feedback before resubmitting.
Review and supporting evidence
Review the saved header and line descriptions, amounts, VAT/WHT where used, and linked records. After approval/posting, inspect GL Impact where offered. Add supporting files or notes through the record’s communication area.